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Management Assistant/HR Administrator

Location: Birmingham, West Midlands Industry: Industrial
Salary: £18000 - £22000 per annum Contact: Gemma Brown
Posted: 7 months ago Contact Email: gbrown@meridianbs.co.uk

POSITION: MANAGEMENT ASSISTANT / HR ADMINISTRATOR

LOCATION: HEAD OFFICE, BIRMINGHAM

REPORTS TO: FINANCIAL CONTROLLER

MAIN PURPOSE OF POSITION

The main purpose of the role is to provide reliable general office administration support, deal with management teams day to day and confidential administration requirements. You will be the first point of meet and greet contact and support all managers and departments with daily ad - enquiries. You will be first point of contact with any HR issues and direct the queries or resolve as required.

Principal accountabilities

  • Organising accommodation and travel requirements such as hotels, flights, hire vehicles, travel insurance and visas
  • Boardroom and meeting rooms - allocation and management
  • CRM (in house diary system) - maintaining diaries and making appointments
  • Liaising with clients, suppliers and colleagues
  • Maintain general office systems to deal efficiently with paper flow i.e. hotel and flight booking
  • Sharing post duties - dealing with incoming and outgoing
  • Booking international post
  • Telephone / reception and taking messages
  • Reception - meet, greet and offer hospitality when attending to visitors
  • Ensure consumables are stocked up at all time i.e. coffee, tea, toilet rolls
  • Taking part is specific projects
  • Taking care of building service (Plumbers / electricians - general maintenance)
  • Taking daily banking for finance
  • Mileage reports
  • Training records - maintain and control data input
  • Keeping internal telephone directory up to date
  • Keeping a stock level of stationery and ordering when needed
  • Sundry Orders
    • Obtain prices/quotes, raising orders with suppliers
    • Stationery requisitions for all branches
  • Work wear co-ordination and ordering when required
  • Complete any HR letters (including starter letters)
  • Address and Personal Information change details
  • Maintaining P11D data
  • Maintaining current clocking in system and its records (Tensor)
  • Completing contracts of employment
  • Completing HR inductions and co-ordination of other inductions
  • Any other duties as requested by Financial Controller and Management Team

OTHER GENERAL DUTIES

  • To provide general cover in the department over holidays / sickness periods
  • Telephone calls

Key interactions

The management assistant will be required to liaise, co-ordinate and work with the following group colleagues and customers:

  • Financial Controller

SKILLS & EXPERIENCE

  • Excellent telephone and communication skills
  • The ability to communicate at all levels
  • A polite and friendly manner with good telephone voice
  • Strong efficiency and punctuality
  • A working knowledge of Microsoft Office
  • Good organisational skills
  • Using your own initiative
  • The ability to work as part of a team
  • A high level of confidentiality

Meridian Business Support is acting on behalf of our Client as a Recruitment Agency.

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