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Commerical Administrator - Facilities Management

Location: Enfield, Middlesex Industry: Customer Services / Administration & Office
Salary: £20000 per annum Contact: Sarah Mann
Posted: about 2 years ago Contact Email: birminghamfm@meridianbs.co.uk

Our client, an established Maintenance company, is currently recruiting for an experienced Commercial Administrator to join their Contracts teams on a permanent basis. This is an excellent opportunity for someone with previous Facilities Administration experience to join a busy team at the beginning of a new retail contract.

Overview of the Role:

  • Provide order numbers for parts, components and specialist services as detailed by managers
  • Input feedback into the PPM and Helpdesk systems from the engineers reports
  • Provide management reports from the Helpdesk and PPM systems to support new contracts and high levels of extra works the contracts are already generating
  • Raise PPM Job from Schedule, ensuring details are correct including order numbers and site detail
  • Ordering any parts required, confirming receipt with supplier and delivery date
  • Update system and add notes as required
  • Responsible for the order and arrangement of specialist access equipment as required to complete the work
  • Check PPM jobs against Engineers and Sub-Contractor diary, ensuring completed and closed down
  • Updating client reports and/or web portals, as well as internal schedules
  • Check worksheets from engineers/Sub-Contractors, confirming work has been completed as required and supporting paperwork submitted
  • Upload/Edit client's asset data onto internal system and responsibility of maintaining up to date asset data across for all client
  • Update weekly Maintenance WIP report within division
  • Keeping In-House systems updated to ensure information is current and invoicing is correct
  • Deal with engineers and clients on the phone or in writing to deal with any queries

Skills & Experience Required

  • Strong written and verbal communication skills
  • Excellent time management and organisational skills
  • Ability to work under pressure and prioritise workload
  • Attention to detail and process driven
  • Motivation to develop and extend professional knowledge / expertise
  • Ability to work independently and responsibly, without direct supervision
  • Advanced knowledge of Microsoft Word, Excel, PowerPoint and Publisher
  • Previous experience managing a contract will be advantageous

If you have previous Facilities/Contract Administration experience (ideally within Retail Maintenance) and are interested in this excellent opportunity please apply by return as our client is keen to interview week commencing 11th April.


Meridian Business Support is acting on behalf of our Client as a Recruitment Agency.

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