Permanent Office Administrator

  • Location


  • Sector:

    Administration, Built Environment

  • Job type:


  • Salary:

    £24000 per annum, Benefits: + 25 days paid annual leave + 8 Bank Holidays + company benefits package, training and career progression.

  • Contact:

    Mike McWilliam

  • Contact email:

  • Contact phone:

    07741 163700

  • Job ref:


  • Published:

    about 1 month ago

  • Expiry date:


  • Startdate:


Meridian Business Support are recruiting on behalf of our client, for an Administrator to start ASAP on a on a secure government facility site based in Oxfordshire.
All workers must pass a CRB check prior to commencement.
This is a permanent, full time role working Monday to Friday 8am until 4:30pm.
£24,000 Per annum salary + 25 days paid annual leave + 8 Bank Holidays + company benefits package, training and career progression.

Job Purpose
  • The Administrator’s role is to support the contract by providing an efficient administrative function and facilitating a customer-focussed service delivery.

Key Responsibilities & Accountabilities
  • Run regular reports for the team to ensure compliance with Contractual SLAs.
  • Efficiently deal with reactive and PPM works, from scheduling of jobs through to invoicing in a timely manner
  • Accurate inputting of information on Mainsaver Database
  • Maintaining excellent client relationships, contract and client records
  • Allocating of works to engineers
  • Following up on outdated works and works not completed with engineers
  • Dealing with subcontractors and raising purchase orders as required
  • Attendance at contract meetings as required to take minutes
  • Operate the “CPA” system to raise purchase orders, timesheet entries and invoice queries
  • Upload documentation such as invoices, service sheets etc to the client shared network
  • Check job sheets to ensure accuracy where necessary including labour, materials and subcontractor costs
  • Interact with engineers and subcontractors to help deliver the M&E maintenance contract.
  • Support other activities as appropriate and required

Person Specification
  • GCSE (or ‘O’ Level equivalent) passes in Maths and English or recognised equivalent;
  • Detailed understanding of and experience with System Data Management within a CAFM environment
  • Understanding of key deliverables of a PPM Programme Experience in use of applications such as Word and Excel
  • Ability work on own initiative and to prioritise workload
  • Customer Awareness – responsive to the needs of the customer and aims to deliver customer satisfaction
  • Adaptable and responsive and open to changing circumstance.

  • Communication – communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.
  • Planning, Organising & Executing – plan, organises and schedules activities and resources, monitoring the execution against timescales and plans. 
  • Commercial/ Financial Awareness – understands the NEC3 Contract and applies commercial and financial principals, viewing issues in terms of costs, profits / returns, budget control, markets and added value.
  • Risk Management – effectively manages risks and ensures that the interests of the business, others and self are protected. 
  • Customer Awareness – effectively manages relationships in the supply chain, responsive to the needs of the customer, aims to deliver customer satisfaction.
  • Health, Safety Environmental – effectively manages HSE aspects within the business, ensuring compliance and welfare of team members.

Candidates must reside in the UK and be within a commutable distance to site.