Facilities Co-ordinator

  • Location

    Exeter

  • Sector:

    Administration

  • Job type:

    Permanent

  • Salary:

    £25000 - £27000 per annum, Benefits: Pension, Health

  • Contact:

    Sarah Lane

  • Contact email:

    slane@meridianbs.co.uk

  • Contact phone:

    01392 423 301

  • Job ref:

    SL-17

  • Published:

    9 days ago

  • Expiry date:

    2048-10-25

  • Startdate:

    2021-06-09

  • Consultant:

    Sarah Lane

Facilities Co-ordinator

The Role:
An exciting opportunity for a really organised, pro-active, computer literate, hands on person with experience in Facilities Co-ordination or Building Services Maintenance Administration.  As a senior member of the Group Facilities function, you will help provide day to day facilities management of the Exeter office based site ensuring compliance with environmental & health & safety legislation ensuring we provide a safe and professional working environment for over 250 employees and visitors. You will either have worked in a similar role, or perhaps been an office manager with similar duties.
 
Job Responsibilities:
  • Liaise with our network of contractors for maintenance/breakdown support and build rapport with contractors for continuity.
  • Conduct supplier reviews and audit.
  • Monitor and record planned preventative maintenance.
  • Liaise with landlord agents for issues related to the building structure, grounds and communal areas.
  • Manage the cleaning contractor to maintain a good cleaning service.
  • Manage Exeter car parking to include offsite facility.
  • Maintain an efficient ordering system for consumables and office supplies with purchase orders where appropriate and check invoices.
  • Manage all WEEE waste collections, to remain compliant with Environment Agency regulations.
  • Manage relevant occupational health issues in conjunction with our HR colleagues (including maternity) and complete DSE assessments as required.
  • Manage our online health and safety training programme
  • Manage all essential health and safety processes e.g. fire logbook, accident records, first aid and fire marshals. Organise training when necessary.
  • Complete new staff office/health and safety onboarding.
  • Manage all aspects of the Environmental Management System to maintain our ISO14001 accreditation.
  • Able to cover reception on a regular basis and be the front of house point of contact for all visitors and colleagues.
Preferred Skills:
  • Experienced within Facilities Coordination, Building Services Maintenance Administration or similar
  • Microsoft Office and ideally Sharepoint
Personal Attributes:
  • Organised, methodical and accurate
  • Self motivated and able to prioritise
  • A mature outlook and communication skills
Working Hours: 8.30am – 4.30pm Mon-Fri