Export Controller

  • Location


  • Sector:

    Administration, Admin & Clerical, Office & Professional

  • Job type:


  • Salary:

    £30000 - £32000 per annum

  • Contact:

    Sarah Stubbs

  • Contact email:


  • Contact phone:

    01392 423 301

  • Job ref:


  • Published:

    19 days ago

  • Expiry date:


  • Startdate:


Job role: Export Controller
Location: Exeter (office based role)
Salary: £30k - £32k
Reporting directly to the Group Freight Manager
The main purpose of this new role is to assist in providing a comprehensive documentary audit/compliance service to the Group; predominately for export shipments – this is a non-operational highly administrative position.

Duties include all aspects of post-documentation checking and compliance, from overseeing VAT zero rating evidence through to checking foreign import entries for shipments made on DDP terms and the follow up to resolution of all non-compliant evidence.  

Working in a time sensitive environment whilst juggling large volumes of documents, this is a busy hands-on role requiring excellent organisational; IT and communication skills whilst also requiring a high degree of export knowledge and attention to detail.

The successful candidate will liaise with 3PL transport providers/brokers both in the UK and Europe to manage the relevant import/export documentation to support post movement, whilst fully understanding the procedures and legislation required to meet current regulations.  A thorough and detailed understanding/background; coupled with previous experience of working in a similar role; together with demonstrable knowledge of current Customs regulations is vital and a pre-requisite for this position.

Main Responsibilities:
  • Understand the processes and formalities essential for international import/export trading & shipping
  • Obtain supporting evidence for foreign import, export and customs requirements.
  • Handling compliance documentation for shipments via air/sea/road freight/courier
  • Ensure all shipments are in accordance with current country specific/HMRC legislation,
  • Ensure clearance instructions for both import and export shipments are monitored/adhered to.
  • Ensure any postponed VAT / deferred duty payments are correct and in accordance with instructions and set tariffs.
  • Checking preference declarations have been followed by the nominated clearing agents. A complete understanding of trade agreements and origin requirements for both TCA, Ex-EFTA, and emerging agreements is required.
  • Provide daily Supervision and guidance to Export compliance Administrator.
  • Knowledge of Incoterms, commodity code, CHIEF/CDS and export documentation are vital for this role.
  • Ensure all shipments are fully monitored and controlled – daily updates and reporting required.
  • Ensure all import/export completed files are compliant with current HMRC regulations.
  • Liaise with transport providers regarding any documentation/clearance issues.
  • Supervise costs against set tariffs – authorisation of duty and transport invoices.
  • Assist Group Freight Manager as required and assist with Customs Compliance programme and other legislative aspects of the department.
  • Assist with import administration as and when required.
Essential Requirements:
  • Previous experience in a similar Export compliance Senior role
  • A hands-on approach - good problem-solving skills
  • Good IT skills and highly organised
  • Ability to prioritise own workload and those of others in order to control volumes and meet tight deadlines.
  • Strong understanding of the wider import and export process
  • Proficient with all current import / export legislation and paperwork essentials - Knowledge and experience of all shipping documentation and agreements for both Import/export. Incoterms, HMRC Regulations, Origin – both Trade agreements and origin certification, Preference documents, UKGT, VAT Proof of export, export/import Licensing and quotas, payment terms and options.