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Administrative Assistant

  • Competitive
  • Durham, North East,
  • Permanent
Our Client a very successfully and expanding accountancy practice with several offices throughout the region are currently on the lookout for a Administrative Assistant to join their team in Durham
The Role
  • Answer incoming calls, directing the calls as appropriate and taking and passing on messages to the relevant person if the call cannot be answered.
  • Meet and greet clients on arrival.
  • Make refreshments for visitors, order lunches etc.
  • Scan incoming and outgoing post, filing and distribute incoming post to the relevant department.
  • Prepare and frank outgoing post.
  • Accept deliveries, put stock away, and liaise with the relevant department as required.
  • Undertake administration tasks including producing letters, arranging meetings, booking meeting rooms, scanning correspondence including books and records, and binding documents.
  • Undertake specific accounts and tax administration including portal publishing, bank letters, checking verified transactions, confirmation statement cover letters, producing engagement letters and submitting accounts to Companies House, processing of signed accounts and uploading documents into an accounts system.
  • Complete large mail merges as required.
  • Assist with ordering stationery and office supplies as and when required and keeping the Finance department aware of costs.
The Person
  • Proven administration experience.
  • Exceptional organisational skills.
  • Have excellent written and verbal communication skills and be confident speaking to clients and colleagues face to face, over the telephone, and by email.
  • The ability to check work for accuracy and have good attention to detail.
  • Be able to demonstrate your initiative to solve problems.
  • Be flexible and proactive in managing multiple priorities.
  • Excellent IT skills, including working knowledge of Outlook, Word, and Excel.
It would be desirable if you have Business Administration NVQ L3 or have undertaken a business administration apprenticeship or the equivalent. It would be also beneficial if you had experience working in an accountancy practice in an administrative role.
The Package
  • Competitive Salary
  • A Work Life Balance focused employer with flexible working including hybrid working and other flexible options
  • 22 days holiday plus bank holidays and 1 day for your birthday
  • Social events
  • Opportunities for learning and development and fully paid qualifications
  • Volunteering day and organised charitable events

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