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over 4 years ago by Debbie Lloyd

4 ways to organise your workspace and be more productive

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Spring is finally here (if you can believe it!). Which means it's time for a spring clean and that should include your workspace! Here is an article from CV Library detailing the benefits of decluttering your desk!  

1. De-clutter your desk


Clutter can be a main influence on the way you work. It’s easily done when your workload increases and most of us are clutter culprits when it comes to our desk space. One minute it’s tidy, and the next a storm of paperwork, water bottles and sticky notes has taken over.

However, research from the Princeton University Neuroscience Institute has found that when you have a cluttered working environment, it restricts the brain’s ability to focus and process information. The clutter competes for your brain’s attention, disorganising your thoughts and often causing frustration.

By minimising the amount of stuff you have in your work zone, you’ll find it easier to concentrate on a task. Invest in some storage boxes, magazine folders, sticky labels and stationary holders. Then make sure everything has a set place on your desk. You should also try to reduce the number of personal items you have around you to minimise distractions.

Also, try to limit the amount of paperwork you have by going digital – this will also benefit the environment and save you time and space. Another trick is to have a bin next to your desk to encourage you to throw away desk clutter that you don’t need.

2. Vary your working area

Whilst open plan offices seem to be the latest interior design trend, turns out such an environment can make employees up to one-third less productive than those working in their own room.

Traditionally, offices were designed with a sense of hierarchy, so the more powerful you were, the higher, or more private, your office would be.  However, open plan offices were introduced as far back as the 1950s as a way of breaking down walls to increase communication, reduce isolation and limit hierarchical tensions. These are positive elements – but we do need some quiet time every now and again. The good news is that many offices now feature coffee hubs, meeting pods, communal workspaces and quiet zones.

While you’re unlikely to be in control of certain parts of your working environment, there are some ways you can change up your workspace. Try to vary working areas for different activities you carry out at work and think about how each area can enhance your performance.

Having a team meeting? Why not suggest an open and more relaxed space where you can brainstorm over coffee. Or, if you need to concentrate, find a quiet space away from the tip tapping of a keyboard, the humming of computers and chatter of colleagues.  The 21st-century office space is all about striking a balance between an enclosed space and open plan.

3. Give your office some inspiration


For businesses to attract and retain innovative employees, they need to create an innovative workspace. The average person spends over 90,000 hours in the workplace during their lifetime, so it’s important that the space they’re working in is cheerful, motivational and inviting.

Try suggesting that your employer could add some greenery to your office, either by having access to a window or by introducing a few plants to the space. Alternatively, you may choose to add a small cactus or some flowers on your desk. This could make a real difference. Researchers at the University of Exeter have found adding a few indoor plants to the office can significantly increase productivity.

In another study, researchers found that listening to music can help you to complete tasks quicker and enable you to come up with better ideas. Just be sure to check your workplace policy before plugging in your headphones!

Lighting is also an incredibly important factor when it comes to an inspirational working environment. Too little light can lead to eye strain, tiredness and a reduced ability to concentrate and too much light can lead to migraines and can confuse your internal body clock, making it difficult to sleep at night.

The best way forward is, of course, natural light, but this isn’t always an option. In this case, try to ensure you have your own bright and indirect light source on your desk. Go for LED light bulbs with at least 800 lumens and face the light directly up towards the ceiling.

4. Clean up your desktop


Your digital desktop can be just as much of a distraction as your desk. Are you always struggling to find files, search for emails or find yourself having to constantly close pop-ups? Well now’s the time to start afresh with your digital desktop, ready for a less stressful 2018!

It’s time to clean out those unwanted files, organise your folders, delete those old emails, sort out your internet bookmarks and make space for the New Year on your system. For a detailed guide on how to clean up your digital desktop, try this step-by-step guide.

By following these tips, we hope your 2018 be filled with productivity and inspiration. Remember that a few small changes can make a huge difference so give these ideas a go or try out some other productivity hacks.

Source: CV Library